Temporary contract | 24 months | Belval

Are you passionate about research? So are we! Come and join us

The Luxembourg Institute of Science and Technology (LIST) is a Research and Technology Organization (RTO) active in the fields of materials, environment and IT. By transforming scientific knowledge into technologies, smart data and tools, LIST empowers citizens in their choices, public authorities in their decisions and businesses in their strategies.

Do you want to know more about LIST? Check our website: https://www.list.lu/

Discover our IT for Innovative Services department: https://www.list.lu/en/informatics/

How will you contribute?

Your main duties will be:

• Support the Principal Investigators (PI) in the submission and the management of their projects and activities.
• Reduce project risks in terms of administrative, contractual, and financial management.
• Monitor in close collaboration with the PI the expenses, revenues of the project to avoid any deviation.
• Ensure that project management good practices are implemented according to the LIST processes, project management best practices as well as the project specifics.
• While a passion for research is ideal, you will not be involved in the scientific research of the projects, which means you will have no impact on the content of the project proposal and will not work on the production of project deliverables.
• Guide researchers through the application, monitoring and reporting processes.
• Collect data to monitor the progress of the projects and provide the necessary administrative/financial/contractual support in collaboration with corporate services.
• Manage the relation with the external coordinator of projects and with funding agencies.
• Process and respond to the information requests of the PI.
• Collect the necessary information for the billing, account closing, statements and prepare financial reports addressed to the funding sources.
• Put in place project documentation and update information systems.
• Participate in annual budget preparation.

Is Your profile described below? Are you our future colleague? Apply now!

Education

• Hold a higher education degree in business administration, project and/or quality management, or in a technical or scientific area.

Experience and skills

• Have at least 5 years of professional experience in project management.
• Have completed training in project management techniques, methods, and tools.
• Have good knowledge in financial project management and accounting.

Be familiar with:

• The research environment.
• The rules of the various research funding agencies.
• The forms of intellectual property protection.
• Have good knowledge of standard office software (in particular Microsoft Excel), usage of ERP and BI tools.

Experience in the submission and management of European projects is considered as an asset.

Ideally, you will have the following skills:

• Be customer-oriented and solution-oriented.
• Be autonomous and detail oriented, possess strong organizational and coordination skills.
• Demonstrate excellent interpersonal skills and be a good team player.
• Successfully manage stressful situations and priorities, have a positive attitude to deal with them.

Language skills

• Having excellent knowledge of written and spoken English is mandatory.
• A good knowledge of written and spoken French is considered as an asset.

Your LIST benefits

• An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects
• Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society
• Innovative infrastructures and exceptional labs occupying more than 5,000 square metres, including innovations in all that we do
• An environment encouraging curiosity, innovation and entrepreneurship in all areas
• Personalized learning programme to foster our staff’s soft and technical skills
• Multicultural and international work environment with more than 50 nationalities represented in our workforce
• Diverse and inclusive work environment empowering our people to fulfil their personal and professional ambitions
• Gender-friendly environment with multiple actions to attract, develop and retain women in science
• 32 days’ paid annual leave, 11 public holidays, 13-month salary, statutory health insurance
• Flexible working hours, home working policy and access to lunch vouchers

Apply online

Please apply ONLINE formally through the HR system. Applications by email will not be considered.

Your application must include:

• A motivation letter oriented towards the position and detailing your experience.
• Contact details of 2 references.

Application procedure and conditions:

• We kindly request applicants to provide their nationality for statistical purposes only, as part of our commitment to promoting diversity and ensuring equal opportunities in our workforce. This information will be kept confidential and will not be used for any discriminatory purposes.
• LIST is dedicated to maintaining an inclusive work environment and is an equal opportunity employer. We are committed to attracting, hiring, and retaining a diverse workforce. All applicants will be considered for employment without discrimination based on national origin, race, colour, gender, sexual orientation, gender identity, marital status, religion, age, or disability.
• Applications will be continuously reviewed until the position is filled. An assessment committee will thoroughly evaluate applications, adhering to guidelines designed to ensure equal opportunities. The primary criteria for selection will be the alignment of the applicant's existing skills and expertise with the requirements mentioned above.