PART-TIME OFFICE ASSISTANT

The Luxembourg Space Agency (LSA) is in charge of the development of the Luxembourg space sector, including the coordination of the “SpaceResources.lu” initiative. It represents Luxembourg in international organizations such as the European Space Agency (ESA) and is responsible for space-related matters at the European Union (EU) and the United Nations (UN). In close cooperation with public and private stakeholders, the LSA also supports bilateral relations with other countries, notably during official visits and economic missions.

To support the smooth operation of our reception and day-to-day office activities, we are currently looking for:

1 Part-Time Office Assistant (m/f)

(1-year fixed-term contract – part-time 50% – ref: LSAOA)

Your Responsibilities

As part of the LSA administrative team, your key tasks will include:

• Welcoming visitors and providing general assistance;

• Preparing and managing meeting rooms;

• Managing the telephone switchboard, mail distribution, and email correspondence;

• Assisting in the organization of travel and meetings;

• Supporting inventory and office supply management;

• Ensuring the regular replenishment and upkeep of shared spaces and meeting rooms;

• Supporting the planning and organization of internal and external events;

• Ensuring the efficient and professional operation of the LSA reception area;

• Assisting and providing back-up support to the Office Coordinator.

Your Profile

• Minimum of a two-year degree (Bac+2) in business administration or a related field; a Bachelor’s degree is considered an asset;

• First professional experience (0–2 years) in an administrative, front office, or assistant role;

• Fluent in French and English (written and spoken) – German and Luxembourgish are a strong asset;

• Excellent interpersonal and written and verbal communication skills;

• Solution-oriented, service-minded, well-organized and able to deal with confidential information, and work ethic;

• Proactive, reliable, and able to work independently;

• Strong IT skills (Microsoft Word, Excel, PowerPoint, and collaborative tools);

• A team player with a positive and adaptable attitude;

Availability every working day, either in the morning or the afternoon, is required.

We offer a varied position within a professional, multidisciplinary, and human-sized organization. If you are looking to contribute to a dynamic environment and play a central role in our daily operations, we’d love to hear from you! Please submit your application online in English (including a CV).

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