Belval | Up to 16 months contract (maternity/parental leave replacement up to February 2027)
Are you passionate about research? So are we! Come and join us
The Luxembourg Institute of Science and Technology (LIST) is a Research and Technology Organization (RTO) active in the fields of materials, environment and IT. By transforming scientific knowledge into technologies, smart data and tools, LIST empowers citizens in their choices, public authorities in their decisions and businesses in their strategies.
Do you want to know more about LIST? Check our website: https://www.list.lu/
SUMMARY
We are seeking a strategic and highly autonomous Executive Officer to serve as a key partner to our CEO, Olivier Guillon.
This critical role is the linchpin for executing the CEO's strategic agenda, ensuring operational continuity and driving key initiatives forward within a leading European Research and Technology Organization. You will act as a trusted advisor and central coordinator, liaising between the Executive Committee, the Board of Directors, and external partners to maintain momentum and guarantee execution excellence across the organization.
GENERAL ROLES
Drive strategic execution: Serve as the primary liaison between the CEO and the organization to track key initiatives, ensure decisions are implemented efficiently, and facilitate clear communication across all departments.
Enable high-level decision-making: Prepare and distil complex information into high-impact presentations, briefing materials, and clear insights for the Executive Committee, Board of Directors, and key stakeholders.
Act as a trusted advisor: Conduct research and analysis on strategic and organizational topics, providing well-founded recommendations and identifying potential risks and opportunities for the CEO.
Facilitate key Governance and communication: Attend strategic meetings, ensuring key decisions and action items are accurately captured, communicated, and tracked (minutes, etc.). Manage the flow of information between the CEO's office, internal departments, and external partners.
Build and maintain key relationships: Cultivate and manage strong, trust-based relationships across the organization and with key external stakeholders, including regulatory authorities and governmental bodies, to advance LIST's objectives.
Is your profile described below? Are you our future colleague? Apply now!
Required qualifications
· A PhD degree in any field relevant to LIST activities or in business administration.
· Demonstrated experience supporting C-level leadership within a complex, international environment.
· Outstanding professional fluency in both English and French.
Preferred qualifications
· Prior experience in an RDI or RTO setting is highly valued.
· Familiarity with LIST’s activities, organizational structure, processes, policies, and partnering ecosystem.
· Fluency in Luxemburgish is a strong asset.
Key competencies
· Strategic Mindset: A proactive ability to anticipate needs, think strategically, and operate with a high degree of autonomy and independence
· Analytical & Organizational Excellence: Proven ability to distil complex information, conduct analysis, and manage multiple high-priority tasks under pressure.
· Exceptional Integrity: The highest degree of professionalism, discretion, and integrity in handling confidential and sensitive information.
· Relationship Management: A natural ability to build and maintain trust-based relationships at all levels, from executive leadership to external partners.
Your LIST benefits
· An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects
· Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society
· Innovative infrastructures and exceptional labs occupying more than 5,000 square meters, including innovations in all that we do
· An environment encouraging curiosity, innovation and entrepreneurship in all areas
· Personalized learning programme to foster our staff’s soft and technical skills
· Multicultural and international work environment with more than 50 nationalities represented in our workforce
· Diverse and inclusive work environment empowering our people to fulfil their personal and professional ambitions
· Gender-friendly environment with multiple actions to attract, develop and retain women in science
· 32 days’ paid annual leave, 11 public holidays, 13-month salary, statutory health insurance
· Flexible working hours, home working policy and access to Digital lunch vouchers
Apply online
Your application must include:
· A CV with contact details
· A motivation letter oriented towards the position and detailing your experience
· References
Please apply ONLINE formally through our HR system. Applications by email or LinkedIn message will not be considered.
Application procedure and conditions
We kindly request applicants to provide their nationality for statistical purposes only, as part of our commitment to promoting diversity and ensuring equal opportunities in our workforce. This information will be kept confidential and will not be used for any discriminatory purposes.
LIST is dedicated to maintaining an inclusive work environment and is an equal opportunity employer. We are committed to attracting, hiring, and retaining a diverse workforce. All applicants will be considered for employment without discrimination based on national origin, race, color, gender, sexual orientation, gender identity, marital status, religion, age, or disability.
Applications will be continuously reviewed until the position is filled. An assessment committee will thoroughly evaluate applications, adhering to guidelines designed to ensure equal opportunities. The primary criteria for selection will be the alignment of the applicant's existing skills and expertise with the requirements mentioned above.