About Luxtrust

We are a multicultural and forward-thinking qualified Trust Services Provider based in Capellen, Luxembourg, with over 110 professionals and actively expanding our business internationally. We provide state-of-the-art on on-boarding, digital identities, strong authentication and security services, and qualified electronic signatures, all bundled into integrated digital documents & identity management solutions.

As a Trusted Partner, we prioritize building long-lasting relationships with our international clients and stakeholders, based on trust and integrity. We strive to be a Committed Partner, dedicating ourselves to delivering exceptional performance and showing steadfast commitment to make a positive impact. As a Visionary Scout, we are constantly seeking out new opportunities for growth and innovation, always staying ahead of the curve in our industry.

Join us in our mission to drive innovation and co-create a better future!

We are currently looking for a motivated and driven Senior Executive Assistant under a permanent part time contract.

Summary

The Senior Executive Assistant will serve as a key organizational and legal liaison, ensuring smooth interactions at the highest levels of the organization as well as compliance and the quality of governance processes.

He/She will report to our Legal Manager and maintain a direct functional relationship with the CFO.

Missions of the role

* High-Level Executive Support

- Proactive and strategic management of complex executive calendars

- Coordination of high-level internal and external stakeholders

- Preparation and follow-up of key meetings (boards, committees, senior management)

- Handling sensitive and confidential information with utmost discretion

- Drafting or review of any document relating to the legal, contractual, and corporate governance aspects of the company and the group.

* Corporate Governance – Core Focus

- Full organization of Board of Directors meetings and General Meetings (AGMs/EGMs)

- Preparation of notices, agendas, and high-quality board packs

- Drafting accurate and legally sound minutes, reflecting discussions and resolutions

- Monitoring and follow-up of board resolutions and post-meeting actions

- Maintenance of statutory registers and corporate records

- Ensuring compliance with Luxembourg corporate law and governance requirements

- Additional support may include follow-up on LuxTrust group companies, coordination of related corporate matters, and ensuring continuity of legal and governance activities

* Corporate Legal Secretariat

- Day-to-day handling of corporate housekeeping matters

- Drafting and review of standard corporate documentation

- Coordination with external stakeholders (law firms, notaries, service providers)

- Tracking legal deadlines and regulatory obligations

Required skills

* Qualifications / diploma(s): Degree in Law, Business Administration, or equivalent

* Years of experience in the area: Proven experience in a similar role within a law firm, private equity, asset management, or international corporate environment

* Languages: French, Luxembourgish and English fluent. Any other language is an asset.

* Specific skills:

- Exceptional attention to detail and accuracy

- High level of discretion and professionalism

- Proactive mindset with strong anticipation skills

- Excellent organizational and multitasking abilities

- Strong interpersonal and communication skills

- Ability to operate effectively in a demanding, high-standard environment

* Core competencies at LuxTrust:

- Analytical mindset & decision making

- Organizational fluency

- Personal effectiveness

- Results-driven

- Client service mindset

- Strategic vision

- Leadership

WHAT WE OFFER

• A permanent contract  based in Capellen - Luxembourg

• A competitive salary, in accordance with your education and experience.

• Attractive benefits and advantages including an employee benefit plan, a gym, meal vouchers and additional holidays.

• A healthy work-life balance including flex work arrangements.

• Parking spaces for all employees.

• An open and transparent career path.

• Development and growth opportunities in a state-of-the art digital company.

If you are interested in this role, we invite you to apply via the Careers page on our website   Careers | LuxTrust S.A.

Our company is committed to fair recruitment, based on the skills of each candidate, regardless of gender nationality, sexual orientation, religion, or any other discriminatory criterion.

Please note that in order to comply with our regulatory requirements an extract of the criminal record is requested upon entry into service.