Permanent contract | Belval
Are you passionate about research? So are we! Come and join us
The Luxembourg Institute of Science and Technology (LIST) is a leading Research and Technology Organisation (RTO) that drives innovation for the economy and society in Luxembourg and beyond. With cutting-edge expertise in Natural, Built, Industrial environments, Space, AI, Security and defence technologies. LIST bridges scientific excellence and applied research to design solutions that address real-world challenges and create positive impact.
Do you want to know more about LIST? Check our website: https://www.list.lu/
How will you contribute?
You will be mainly in charge of:
Processing purchase requests and placing orders with suitable suppliers while ensuring compliance with LIST internal procedures and procurement rules.
Preparing, review and manage purchasing orders and related procurement documentation.
Identifying appropriate suppliers and request quotations within the defined scope (price, payment terms, delivery conditions).
Analysing purchase requests, quotations and proposed contracts to ensure conformity and quality of suppliers.
Ensuring follow‑up of purchase requests and orders, including coordination with suppliers and management of delivery delays or rescheduling.
Maintaining professional relationships with internal stakeholders and external suppliers.
Acting as a key contact point for LIST employees on procurement matters and provide guidance on purchasing procedures and policies.
Training and supporting SAP users involved in purchase requests and goods receipt processes.
Collaborating with the accounting department on procurement‑related financial matters (e.g., unusual purchases, G/L accounts, invoices without orders, financial closing preparation).
Contributing to the improvement of procurement procedures, systems and internal practices.
Is Your profile described below? Are you our future colleague? Apply now!
Education
Technical or vocational education or diploma in procurement, business administration, finance, or a related field
Experience and skills
5 years of relevant experience in procurement, purchasing administration, or supply chain support
Hard skills
Good knowledge of procurement processes and purchasing procedures.
Knowledge of public procurement rules is an asset.
Experience with ERP or purchasing systems (e.g., SAP)
Ability to analyse purchase requests, quotations and contracts
Soft skills
Strong organizational and prioritization skills
Customer‑oriented mindset and service approach
Excellent communication and interpersonal skills with internal and external stakeholders
Proactive attitude and ability to suggest improvements to processes
Ability to work autonomously with limited supervision and handle sensitive information
Language skills
Good working knowledge of English and French
Your LIST benefits
An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects
Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society
Innovative infrastructures and exceptional labs occupying more than 5,000 square metres, including innovations in all that we do
An environment encouraging curiosity, innovation and entrepreneurship in all areas
Personalized learning programme to foster our staff’s soft and technical skills
Multicultural and international work environment with more than 50 nationalities represented in our workforce
Diverse and inclusive work environment empowering our people to fulfil their personal and professional ambitions
Gender-friendly environment with multiple actions to attract, develop and retain women in science
32 days’ paid annual leave, 11 public holidays, 13-month salary, statutory health insurance
Flexible working hours, home working policy and access to lunch vouchers
Apply online
Your application must include:
A motivation letter oriented towards the position and detailing your experience
Contact details of 2 references
Please apply ONLINE formally through the HR system. Applications by email will not be considered.
Application procedure and conditions
We kindly request applicants to provide their nationality for statistical purposes only, as part of our commitment to promoting diversity and ensuring equal opportunities in our workforce. This information will be kept confidential and will not be used for any discriminatory purposes.
LIST is dedicated to maintaining an inclusive work environment and is an equal opportunity employer. We are committed to attracting, hiring, and retaining a diverse workforce. All applicants will be considered for employment without discrimination based on national origin, race, ethnicity, gender, sexual orientation, gender identity, marital status, religion, age, or disability.
Applications will be continuously reviewed until the position is filled. An assessment committee will thoroughly evaluate applications, adhering to guidelines designed to ensure equal opportunities. The primary criteria for selection will be the alignment of the applicant's existing skills and expertise with the requirements mentioned above.
As part of our recruitment process, the selected candidate might be subject to a background check in accordance with applicable laws and institutional policies.
For the purposes of the position and in accordance with applicable legislation, the successful candidate may be requested to provide a recent criminal record certificate.