Permanent contract | Belval
Are you passionate about research? So are we! Come and join us
The Luxembourg Institute of Science and Technology (LIST) is a leading Research and Technology Organisation (RTO) that drives innovation for the economy and society in Luxembourg and beyond. With cutting-edge expertise in Natural, Built, Industrial environments, Space, AI, Security and defence technologies. LIST bridges scientific excellence and applied research to design solutions that address real-world challenges and create positive impact.
Do you want to know more about LIST? Check our website: https://www.list.lu/
How will you contribute?
Define the Operations Service goals in alignment with the LIST and the Finance & Administration department strategies and contribute to the definition of the Finance & Administration strategy.
Break-down service’s goals into team objectives. Define and implement plans to achieve goals in coordination with team leaders
Ensure processes and services under their responsibility run smoothly. Challenge existing and implement new efficient processes and standards. Monitor and evaluate performance of processes, systems, or tools.
Ensure the definition, maintenance and (when required) implementation of an up-to-date business continuity plan for LIST’s infrastructure and operations.
Implement the overall LIST building strategy. Guarantee that infrastructure works reliably and securely.
Guarantee the implementation of HSE Policy at LIST under the direct delegation of the CEO. Ensure compliance with local HSE policies and regulations. By power of attorney, as LIST’s health and safety representative, this person will have the authority to implement any decision related to health & safety deemed necessary.
Participate in the definition of annual operating budgets. Oversee expenses and budgeting of the operations service.
Project building occupancy statistics and define plans to anticipate needs and organize the allocation of available spaces, taking into account the needs of the different Units / Services within LIST as fairly as possible. Manage new buildings’ projects in relation with internal and external stakeholders.
Make decisions considering risks and impact. Ensure problems in their service are solved promptly.
Ensure close, proactive, and effective communication and collaboration between the service and other LIST teams (especially with researchers) and with external partners and stakeholders.
Guide the team in reaching objectives and facing change or challenges. Promote team’s development and follow-up performance. Decide on promotions, salary review, recruitment, and terminations.
Educate team(s) on LIST's values, policies, and internal rules; and ensures they are respected. Show an exemplary behavior and will be a role model for employees.
Represent the LIST at various meetings, committees, and task forces with partners and stakeholders and act accordingly.
Ensure that the work environment of the team remains safe and healthy. Enforce and apply LIST-HSE rules, alert of potential dangers and risks, and ensure their team has acquired the mandatory HSE skills established by LIST.
Is Your profile described below? Are you our future colleague? Apply now!
Education
Master’s degree in a relevant field such as Environmental Science, Occupational Health and Safety, Engineering, or a related discipline. Degrees or professional certifications (e.g., Certified Safety Professional (CSP), Occupational Health and Safety Technologist (OHST), Certified Industrial Hygienist (CIH)) are advantageous.
Experience and skills
At least 15 years of experience on the field including managerial responsibilities of operations and HSE teams.
In-depth understanding of HSE regulations and standards. Sound knowledge of operational processes, legislation, and best practices in relevant industries, preferably on the research and innovation sector.
Possesses strong management, and leadership skills.
Strong work organization, prioritization, and monitoring skills.
Strong knowledge of project management.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of professionals from different levels and activities, at internal and external level.
Strong problem solving and decision-making skills.
Language skills
Fluency in English (and French), both oral and written. Other relevant languages are an asset.
Your LIST benefits
An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects
Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society
Innovative infrastructures and exceptional labs occupying more than 5,000 square metres, including innovations in all that we do
An environment encouraging curiosity, innovation and entrepreneurship in all areas
Personalized learning programme to foster our staff’s soft and technical skills
Multicultural and international work environment with more than 60 nationalities represented in our workforce
Diverse and inclusive work environment empowering our people to fulfil their personal and professional ambitions
Gender-friendly environment with multiple actions to attract, develop and retain women in science
32 days’ paid annual leave, 11 public holidays, 13-month salary, statutory health insurance
Flexible working hours, home working policy (not remote) and access to Digital lunch vouchers
Apply online
Your application must include:
A motivation letter oriented towards the position and detailing your experience
A CV with contact details
Contact details of 2 references
Please apply ONLINE formally through the HR system. Applications by email will not be considered.
Application procedure and conditions
We kindly request applicants to provide their nationality for statistical purposes only, as part of our commitment to promoting diversity and ensuring equal opportunities in our workforce. This information will be kept confidential and will not be used for any discriminatory purposes.
LIST is dedicated to maintaining an inclusive work environment and is an equal opportunity employer. We are committed to attracting, hiring, and retaining a diverse workforce. All applicants will be considered for employment without discrimination based on national origin, race, ethnicity, gender, sexual orientation, gender identity, marital status, religion, age, or disability.
Applications will be continuously reviewed until the position is filled. An assessment committee will thoroughly evaluate applications, adhering to guidelines designed to ensure equal opportunities. The primary criteria for selection will be the alignment of the applicant's existing skills and expertise with the requirements mentioned above.
As part of our recruitment process, the selected candidate might be subject to a background check in accordance with applicable laws and institutional policies. Further checks and restrictions might apply to candidates in compliance with export controls requirements
For the purposes of the position and in accordance with applicable legislation, the successful candidate may be requested to provide a recent criminal record certificate.
This position offers a gross monthly salary between €8931 and €11.662, paid over 13 months (€116.103–€151.606 annually) based on full-time employment. The final salary offer within this range will be determined based on the candidate’s overall profile, qualifications and professional experience .
For part-time employment, the salary is adjusted pro rata.