Fixed term contract| 12 Months| Belval  

Are you passionate about research? So are we! Come and join us

The Luxembourg Institute of Science and Technology (LIST) is a leading Research and Technology Organisation (RTO) that drives innovation for the economy and society in Luxembourg and beyond. With cutting-edge expertise in Natural, Built, Industrial environments, Space, AI, Security and defence technologies. LIST bridges scientific excellence and applied research to design solutions that address real-world challenges and create positive impact.

Do you want to know more about LIST? Check our website: https://www.list.lu/

How will you contribute?

As a Travel Coordinator, you will play a key role in organizing and managing business travel arrangements for LIST's researchers and employees.

Working in a dynamic research environment, you will ensure that travel arrangements are handled efficiently, accurately and in accordance with internal procedures and budgetary requirements.

You will be a key point of contact for travelers, providing reliable administrative support and responding to their needs with professionalism, flexibility and a strong service-oriented approach.

Your main responsibilities will include:

• Organizing and booking business travel arrangements, including flights, train tickets, accommodation and other related services.

• Understanding travelers’ needs and proposing suitable solutions while respecting internal travel policies and budgetary constraints.

• Coordinating with travelers and external service providers to ensure smooth travel arrangements and timely communication of relevant information.

• Managing booking changes, cancellations and unexpected situations, following up with service providers to resolve issues efficiently.

• Reviewing travel-related invoices, verifying their accuracy against bookings and supporting documentation, and identifying discrepancies.

• Maintaining accurate and up-to-date travel records, booking information and administrative documentation.

• Contributing to the continuous improvement of travel coordination processes and administrative practices.

Is your profile described below? Are you our future colleague? Apply now!

Education

• Bachelor's degree (Bac+3) in Business Administration, Management, Tourism, Logistics or a related field.

Experience and skills

• Approximately 5–6 years of relevant professional experience in administration, coordination, customer service or a similar support function.

• Previous experience organizing business travel, managing reservations or working in a travel agency would be a strong advantage.

• Experience in administrative coordination, commercial assistance, logistics or other service-oriented environments is also highly relevant.

Technical and organizational skills

• Excellent organizational skills, with the ability to manage multiple requests, establish priorities and meet deadlines.

• Strong proficiency with digital tools, particularly Microsoft Office, and the ability to quickly learn new applications and booking systems.

• High attention to detail and accuracy when managing reservations, invoices and administrative documentation.

• Fluency in both French and English, written and spoken.

Personal and interpersonal skills

• Strong customer service mindset, with a genuine willingness to support colleagues and provide practical solutions.

• Ability to work independently, take ownership of responsibilities and exercise sound judgement.

• Excellent communication and interpersonal skills, with the ability to interact professionally with a variety of internal and external stakeholders.

• Flexibility and adaptability when dealing with changing priorities, last-minute requests or unforeseen circumstances.

• A proactive, reliable and solution-oriented approach to daily responsibilities.

Language skills

• Fluency in English (and French), both oral and written. Other relevant languages are an asset.

Your LIST benefits

• An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects

• Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society

• Innovative infrastructures and exceptional labs occupying more than 5,000 square meters, including innovations in all that we do

• An environment encouraging curiosity, innovation and entrepreneurship in all areas

• Personalized learning programme to foster our staff’s soft and technical skills

• Multicultural and international work environment with more than 60 nationalities represented in our workforce

• Diverse and inclusive work environment empowering our people to fulfill their personal and professional ambitions

• Gender-friendly environment with multiple actions to attract, develop and retain women in science

• 32 days’ paid annual leave, 11 public holidays, 13-month salary, statutory health insurance

• Flexible working hours, home working policy (not remote) and access to Digital lunch vouchers

Apply online

Your application must include:

• A motivation letter oriented towards the position and detailing your experience

• A CV with contact details

Please apply ONLINE formally through the HR system. Applications by email will not be considered.

Application procedure and conditions

We kindly request applicants to provide their nationality for statistical purposes only, as part of our commitment to promoting diversity and ensuring equal opportunities in our workforce. This information will be kept confidential and will not be used for any discriminatory purposes.

LIST is dedicated to maintaining an inclusive work environment and is an equal opportunity employer. We are committed to attracting, hiring, and retaining a diverse workforce. All applicants will be considered for employment without discrimination based on national origin, race, ethnicity, gender, sexual orientation, gender identity, marital status, religion, age, or disability.

Applications will be continuously reviewed until the position is filled. An assessment committee will thoroughly evaluate applications, adhering to guidelines designed to ensure equal opportunities. The primary criteria for selection will be the alignment of the applicant's existing skills and expertise with the requirements mentioned above.

As part of our recruitment process, the selected candidate might be subject to a background check in accordance with applicable laws and institutional policies. Further checks and restrictions might apply to candidates in compliance with export controls requirements

For the purposes of the position and in accordance with applicable legislation, the successful candidate may be requested to provide a recent criminal record certificate.

This position offers a gross monthly salary between €4413 and €5762, paid over 13 months (€57.369–€74.906 annually) based on full-time employment. The final salary offer within this range will be determined based on the candidate’s overall profile, qualifications and professional experience .

For part-time employment, the salary is adjusted pro rata.