Financial Assistant
Rockids, a network of childcare and non-formal education facilities within the La Maison Bleue Group, supports children and their families every day through a caring, innovative educational approach focused on each child’s development and well-being. As a recognised player in the early childhood education sector, Rockids operates 24 welcoming, community-oriented facilities across Luxembourg, where quality care, educational excellence and staff well-being are at the heart of every project.
Joining Rockids offers the opportunity to become part of a leading international group in the early childhood education sector, while working within a close-knit, locally rooted organisation.
Rockids is looking to recruit a Financial Assistant.
Reporting directly to the Chief Financial Officer (CFO), you will be responsible for the Group’s accounts receivable, billing and accounts payable cycle, while contributing to a key project: migrating direct debit arrangements to Kyriba.
Your responsibilities
Accounts Receivable & Debt Collection
Regularly review bank accounts and allocate customer payments to the corresponding invoices.
Monitor overdue payments and follow up with customers by phone, email and registered letter, in accordance with internal procedures; monitor cases referred to the bailiff.
Manage SEPA direct debit mandates in Navision, including mandate administration, entry of monthly invoices, and generation and import of direct debit files.
Customer Billing – Chèque Service Accueil (CSA)
During the monthly revenue closing process, review the CSA declarations submitted by centre managers, checking hours, meals, enrolments and cancellations against the previous month (M-1); make corrections and provide back-up support where necessary.
Handle ad hoc re-invoicing at month-end.
Accounts Payable
Process supplier invoices in Yooz, checking invoice details, analytical account allocation and completion of mandatory fields.
Monitor supplier balances, identify duplicate payments and debit balances, and liaise with suppliers to resolve discrepancies.
Enter payment transactions when required.
General Administration
Handle incoming calls and respond to customer emails.
Manage liquidation files submitted to the relevant Ministry and provide administrative support to centre managers and business unit management teams.
Provide occasional support to auditors, accounting firms and banks, including preparing data extracts and supporting documentation.
Project: Migration of Direct Debit Arrangements from Navision to Kyriba
Review, transfer and validate SEPA direct debit mandates to ensure data accuracy and reliability.
Participate in testing and the migration to Kyriba.
Monitor project progress and coordinate with the external service provider.
Your profile
Essential skills and qualifications
A degree or diploma in accounting, finance or a related field (minimum two years of higher education, equivalent to Bac+2).
Initial experience in accounts receivable, accounts payable or debt collection would be an advantage.
Proficiency in Microsoft Office, with advanced Excel skills (PivotTables, XLOOKUP, filters and reconciliations).
Fluency in both French and English is required.
Strong organisational skills and a methodical approach.
Accuracy, reliability and excellent attention to numerical detail.
Ability to work effectively as part of a team and communicate clearly.
Persistence and tact when following up on overdue payments.
An interest in administrative tasks.
Ability to work independently, maintain confidentiality and contribute positively to a team.
Desirable skills and qualifications
Familiarity with Navision, Yooz, Kyriba or Multiline.
Ability to become fully operational quickly and work autonomously.
Knowledge of German and/or Luxembourgish, as well as any additional languages.
Knowledge of the early childhood education and childcare sector.
If this sounds like you, we would love to hear from you. Submit your application today!
Know someone who would be a great fit for this role? Feel free to share this opportunity with them.
Your Rockids journey starts now...